EARN BOARD OF DIRECTORS MEETING

Minutes of the Meeting Held May 21 and 22, 1987

PLACE:              Hotel Splendid, Nice, France

EARN DIRECTORS:   Kurt Bauknecht, Switzerland

Paul Bryant, United Kingdom, EARN Technical Director

Mats Brunell, Sweden

Avi Cohen, Israel

Frode Greisen, Denmark

Michael Hebgen, Germany, EARN Secretary General

Matti Ihamuotila, Finland

Jean-Claude Ippolito, France, EARN Treasurer

Dennis Jennings, Ireland, EARN President

Arne Laukholm, Norway

David Lord, CERN, EARN Vice-President

  1. Manas, Turkey

Kees Neggers, Netherlands

Jean Nuyens, Belgium

  1. Orphanoudakis, Greece

Charles Sola, Spain

Stefano Trumpy, Italy, EARN CEPT liaison

EARN HEADQUARTERS:  Joe Chester, Ireland, Assistant to the EARN

President

 

GUESTS:

OBSERVERS:

ABSENT:

Alain Auroux, IBM Europe Herb Budd, IBM Europe Thedi Hatt, Switzerland Bernd Kirchner, IBM Germany S. Norve, Norway Mr. Seres, IBM France Marco Somani, Italy Jim Staton, IBM Germany

Jan Clausen, CEPT Nick Newman, CEC

Austria, Ivory Coast, Portugal, Iceland

 

Draft Minutes, to be approved by the EARN Board of Directors (BOD) at its next meeting.

 

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87.1 WELCOME AND OPENING REMARKS

 

Dennis Jennings,  chairman,  opened the meeting,  welcoming all partici­pants .

87.2 MINUTES OF THE LAST MEETING AND MATTERS ARISING

The minutes were approved and will be put onto NETSERV by Michael Heb-gen.

Michael Hebgen described the situation in Germany where the german PTT (DBF) is going to introduce volume dependent tariffs on the internation­al EARN links.

Kurt Bauknecht proposed that a very important PTT press campaign be made and a letter be sent to rectors of universities of all countries.

Decision: A letter from the EARN President will be sent to DBP and other PTTs of these countries where there is a volume charging threaten. If the volume charging is introduced and imposed, the EARN Board of Directors expects unforeseeable consequences and has to refuse.

A press campaign will be considered if necessary.

To continue the liaison with the CEPT Stefano Trumpy will arrange a meeting.

87.3 APPROVAL OF THE AGENDA

The chairman suggested some changes in the agenda which were approved.

87.4 EARN FUNDING 1988

David Lord explained the proposal and mentioned the following points

Not subsidize other countries,

Impossible to get traffic figures on a useful and reliable basis, Tariff data are taken from the Eurodata Handbook,

No extra costs for administration and central organisation are con­sidered.

 

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Decision:

1) The costs in 1988 – and only in 1988 – for the EARN interna­
tional infra-structure will be calculated on the basis of Model
F for the Reference Configuration,   i.e.  the present topology
but with the transatlantic link moved to Montpellier and the
Pisa-Geneva link replaced by a Pisa-Montpellier link.

(Due to the open tariff situation, Germany does not know what the cost will be for the country and therefore agreed with res­ervation. )

  • Configuration changes will not be made independently by bi­
    lateral agreements but must be presented to the EARN Executive
    Committee to ensure that proposed changes will not create satu­
    ration elsewhere.
  • A Reserve Fund should be set up. Each country should consider
    addition of some small percentage to charges under model to
    cover:

 

  1. currency changes
  2. tariff increases
  3. extra lines

The EARN Executive Committee will make a detailed proposal to each country and develop a mechanism for funds transfer.

Most countries have either an agreement for 1988 funding or are at least confident to get it.

It was agreed that a detailed discussion on future (after 1988) cost calculation and distribution is needed. Some countries like Denmark and Germany recommended usage dependent cost distribution.

Information items:

  • Joe Chester is appointed as an Executive Assistant to the EARN Pres­
  • On EARN’s request, Alain Auroux will become EARN Manager and will be
    a full time EARN employee.

Coach to IBM La Gaude for lunch and further discussions.

87.5 PRESENTATION OF EARN MIGRATION STRATEGY

Paul Bryant presented the EARN migration strategy (paper PB351) devel­oped by a group of 6 people over many months and agreed at the recent EARN Technical Meeting in Crete in Spring 1987.

 

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87.6 IBM, OSI AND THE MIGRATION STRATEGY

Etienne Gorog, Director of the IBM European Telecommunication Center, and Henri Vidil, Manager of the IBM OSI Competence Center, welcomed the EARN Board of Directors and gave a short introduction in IBM’s OSI posi­tion and the following IBM presentations:

  • IBM OSI products (Philippe Piton)
  • IBM X.400 Product (Jim Staton)
  • IBM SNA Interconnection – XI (J. Cournouble)

Afterwards Paul Bryant gave a short presentation on an example of X.25 hardware switches as an alternative to the IBM XI product which is a X.25 software switch.

87.7  DISCUSSION

The EARN Board of Directors had a detailed discussion on

  • costs
  • private X.25 network
  • migration forced by the CEPT in this time scale
  • OSI applications like X.400

(see also the following point)

87.8 EARN MIGRATION PLAN & PUBLICITY

EARN has to ensure that for technical and political reasons, current services continue and that the migration should be carefully phased so that the current services are not disturbed. The migration plan should be developed and implemented together with EARN experts from the many countries and RARE.

All the countries should provide comments on the general strategy by July 1, 1987, to the chairman. Paul Bryant will incorporate the comments and then circulate the summary for approval. The EARN Technical Group should present a detailed plan for the next EARN Board of Directors meeting.

No objection from the Board for the continuation on the experiments on X.400 products.

87.8A TOPOLOGY CHANGES

The following plans for topology changes will be submitted to the EARN Executive Committee for decision at the next meeting:

*   Movement of the lines to Israel, Turkey and Greece from Pisa to
Montpellier – has to be checked officially with PTTs.

 

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  • The german international node will be moved from Darmstadt to Bonn.
    The tariff situation and line utilization may require some changes,
    a detailed plan will be submitted.
  • United Kingdom considers a direct connection to Montpellier.

87.9 EARN87, NEXT BOARD OF DIRECTORS MEETING

EARN87 Meeting is cancelled. Joe Chester will inform Prof. Schulz and Dr. Paul in Austria. The proposal to hold an EARN88 meeting in Turkey (Izmir) is accepted. 0. Manaz will setup a programm committee.

The next Board of Directors Meeting will be held in Paris,  Novem­ber 19 and 20, 1987.

87.10 TECHNICAL GROUP REPORT

The last meeting was held in Heraklion,  Greece,  on migration strategy and improvements in services (LISTSERV e.g.).

The X.400 product report was delayed due to technical changes (IBM S/l -> IBM 3725).

Information on

  • software tools EARN rely on and support requirements,
  • logical traffic statistics and
  • availability of conference systems will be collected for the next
    EARN Board of Directors meeting.

87.11 RARE

The chairman attended the RARE COA (Council of Administration) and the RARE Network Meeting. He explained that EARN is seen positively and that there seems to be a strong feeling of cooperation between RARE, who plans the future (OSI Academic network provider) and EARN (provider of international services).

Dennis Jennings and Paul Bryant will investigate how EARN can contribute to RARE and COSINE activities.

87.12 FINANCIAL REPORT

Today EARN has a clear and simple budget. The initial $90K from IBM came now to a $65K balance with expenses just for travelling of the EARN Executive Committee and for EARN Technical Meetings.

 

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In progrssing to more formal budgets

  • An auditor has to be appointed,
  • A formally audited budget report will be presented before the next
    Board of Directors meeting.
  • Budget proposals have to be developed when current funding arrange­
    ments are completed.

87.13 CEPT AND CEC LIAISON

EARN is encouraged to expect an invitation from CEPT to meet in Copenha­gen in June/July 87 with the President and Vice-President of CEPT/CAC.

87.13A EARN DEVELOPMENT PLAN

Dennis Jennings explained his view on what is the EARN vision of future networking for the european academic community. The initial discussion will continue using the network.

8.14 MEMBERSHIP COMMITTEE

Earn has inquires from Algeria, Cyprus, Yugoslavia and Italy in the framework of WORLD LABORATORY on behalf of the Russian Academy of Sci­ence. EARN will provide information and expects formal requests.

In case of Associate Membership some documentation is awaited from EDS, Oxford Instruments and ECMWF, the European Center for Medium range Weather Forecasting.

The President will discuss expediting hte membership application proce­dure with the EARN Membership Committee, through which any application must come which is not clearly an academic institution.

8.15 OPERATING PROCEDURES

EARN operating procedures should be setup if and when they are needed. It was agreed that procedures for

  • Electronic Voting,
  • Deputizing for EARN Director and
  • Membership application

are to be discussed at the next EARN Executive Committee meeting.

8.16 BITNET

Dennis Jennings gave a brief summary on the BITNET network:

*  BITNET INC., New Jersey,  is a legal entity and a non-profit organi­sation.

 

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  • Each BITNET node pays the leased line cost to the next node.
  • The membership fee ranges from $1.5K to $8K which is mainly used for
    the support of the BITNET EXEC and EDUCOM to run BITNIC.
  • BITNET has setuo a protocol project to allow RSCS to transit a
    TCP/IP network like the NSF funded TCP/IP backbone. The BITNET
    migration strategy  (IP backbone)  is similar to the EARN strategy
    (X.25 backbone).
  • There are activities merging BITNET and CSNET which EARN will
    “aggressivly watch”.

The question of taking portion of funding the transatlantic link because of the importance of EARN was answered by BITNET “Not yet, but maybe in the future”.

8.17 ANY OTHER BUSINESS

Matti Ihamuotila raised the question of coordination of the X.400 pilot projects between EARN and RARE. It was agreed to bridge related mailing lists and to assign formal liaison if needed or appropriate.

Michael Hebgen July 10, 1987